Temporary Employment
Temporary Employment
At Ģý, temporary employees are an essential part of our community, bringing valuable skills, expertise, and energy that help us achieve our mission and enhance our academic and administrative functions. Whether filling in during peak periods, assisting with special projects, or covering for staff absences, your contributions are vital to our success.
Temporary assignments at Ģý span a variety of functional areas, including office and administrative assistants, IT support technicians, event coordinators, facilities support staff, and research assistants. These positions offer a diverse range of opportunities, allowing applicants to contribute their unique skills while gaining valuable experience across different areas of the University.
At Ģý, temporary assignments are designed to provide meaningful, time-limited work experiences. Typically, these appointments last up to eleven (11) consecutive months, offering you the opportunity to contribute your skills, learn, and make an impact while helping the University maintain flexibility to meet its evolving needs.
Exceptions for temporary assignment durations do vary for students and retired employees of the University:
- Students: The standard limits on temporary employment do not apply to student employees, allowing them flexibility to contribute throughout their time at Ģý.
- Retired Employees: Retired individuals who provide a statement confirming they are not seeking or available for permanent employment may hold temporary appointments beyond twelve (12) months. “Retired” status is defined as receiving retirement income and/or Social Security benefits.
These exceptions allow students and retired employees to continue sharing their skills and experience in ways that support both their personal goals and the University’s mission.
Ģý Job Board
Ģý Job Board
Ģý is hiring across our academic colleges and administrative departments, offering faculty, staff, and student positions. All faculty and staff opportunities are managed through our online job system, where you can: search current job openings, apply online and complete your application, edit submitted applications, and receive notifications about future opportunities.
New Temporary Employees
Welcome to Ģý! Before you begin your assignment and join us on campus, all employees are asked to complete the required onboarding steps. Be sure to complete your new hire paperwork and schedule a meeting with the Office of Human Resources to review your documents before your first day. This ensures a smooth start and helps you feel confident and prepared in your new role.
Whether you are a temporary employee or a supervisor overseeing temporary staff, we are here to support you every step of the way. Below you will find important information about temporary employment, including procedures, eligibility, and duration. If you have questions or need assistance, contact the Office of Human Resources at (828) 251-6605 or hr@unca.edu.
Before You Start
At Ģý, we are excited to welcome you to our community. The Office of Human Resources coordinates orientation and onboarding to ensure you have a smooth start and feel right at home.
Before starting work and joining us on campus, employees will complete employment verifications and the onboarding steps outlined below. This ensures you are fully prepared to begin your new role with confidence. Once you have completed all the required steps, you will be ready to join the Ģý community and begin your exciting journey with us.
Note: Student employees do not need to complete new hire paperwork or set up OnePort with ITS. Faculty adhere to the Academic Affairs onboarding process.
The Ģý has partnered with HireRight to conduct your Background Verification. All employment offers are contingent upon successful completion of a background check.
Upon receipt of the verbal offer, you will receive an email with your official written offer letter and instructions on completing the Hire Packet.
Complete Your Form I-9
Before starting work, all employees must complete the online Form I-9. The instructions and links will be sent in along with your official Offer Letter email. Form I-9 must be completed on or before your first day of work, and documentation reviewed and certified within three business days of your start date. The University also participates in EVerify, a federal electronic system that confirms eligibility information submitted on the Form I-9.
Finalize Your Employment Verification during your in-person Onboarding Orientation
During your in-person onboarding orientation, the Office of Human Resources will review your original, acceptable documents, to complete your Form I-9 verification. If you have questions, review the list of acceptable documents below or contact the Office of Human Resources.
Do NOT email your completed forms since they contain personally identifiable information (PII).
We recommend that all employees review their tax withholding forms to ensure they align with their current financial situation. Completing your Federal W-4, NC-4, and W-2 consent before your first paycheck helps avoid delays in payroll or tax withholding. If you have questions or need assistance, consider consulting a trained tax advisor or professional to make informed decisions.
Note: Only if your status is Non-Resident Alien (Non-U.S. Citizens), contact the Office of Human Resources to seek guidance on next steps.
Ģý Payroll Services have been outsourced to the UNC System Office. They are responsible for the administration of all Ģý payrolls including tax reporting, web time entry, departmental time reporting, time approving, salary redistributions, salary overpayments, salary underpayments, as well as the many other facets of payroll accounting.
The University requires all employees to participate in direct deposit however there are exceptions. In addition to completing the Direct Deposit Enrollment and Change Form, we will also need either a voided check, a photocopy of a voided check, or a letter from your bank with the routing and account numbers. For more information or questions visit the Payroll website.
Direct Deposit Enrollment: Complete the online
OnePort
The University information portal (OnePort) is a helpful one stop-shop for all employee resources.
Two-Factor Authentication and What is it?
To keep your data safe and protect your identity, ITS is implementing Azure Multi-Factor Authentication (MFA) into our login process. Azure MFA is mandatory for all Faculty, Staff, and Students.
This includes access to many Ģý systems, including the University information portal –!
Ģý ID Card
On your first day, we will welcome you to Governor’s Hall, where you will receive your Ģý identification card (Rocky Card). We will take your photo and help you get everything set up so you are ready to start your journey at Ģý!
Payroll for Hourly Temporary Employees
As a temporary employee, understanding our payroll practices will help ensure timely and accurate compensation. Below, you will find all the information you need to submit your hours, get approvals, and receive payment on schedule.
Recording Your Hours
- All hourly temporary employees must record their hours using Web Time Entry (WTE), Ģý’s online time sheet system accessed through OnePort.
- Hours should be entered daily to maintain accuracy.
- A new WTE time sheet must be created every two weeks, and the deadline for submission is midnight on the last day of the bi-weekly pay period.
Submission and Deadlines
- Submit your online timesheet to your supervisor before midnight on the last day of the bi-weekly pay cycle.
- Missed deadlines require completion of a Late Timesheet Form.
Supervisor Review and Approval
- Supervisors are responsible for reviewing and approving submitted timesheets by the approver’s deadline (outlined on the Bi-Weekly Payroll Calendar).
- Supervisors are encouraged to set up one or more Proxies to approve timesheets in their absence.
Payroll Processing
- Hourly temporary employees are paid every two weeks, with pay reflecting the hours worked during the preceding two-week period.
- Payroll is processed bi-weekly, ensuring accurate and timely payment.
- Payday is every other Friday.
Understanding Your Pay
- Flat-rate temporary employees are paid based on pre-approved assignments rather than hours worked.
- Payroll is processed according to the schedule for your assignment.
- Payment is made on the last working day of the month, except in December when the pay date is earlier.
Required Documentation
- A Payroll Request Form is required if you are paid on an intermittent schedule.
- Check with the Office of Human Resources (217 Phillips Hall) for guidance.
Adjunct Faculty Payroll and Contracts
Welcome to Ģý! As an Adjunct Faculty member, you are required to sign an Adjunct Faculty Contract prior to beginning your appointment. Adjunct Faculty are paid on the last working day of each month, with the exception of December, when payment is issued earlier in the month.
For any questions about your contract, pay schedule, or related details, reach out to the Office of the Deans for assistance at (828) 251-6465, dos@unca.edu. We are excited to have you join our academic community and look forward to supporting your success!
Benefits and Work/Life Programs
Benefits
As a valued member of the Ģý community, temporary employees may be eligible for certain benefits depending on the nature and length of your appointment. While options may differ from those offered to permanent employees, you still have access to resources designed to support your health, well-being, and success at work. For details on what may be available to you, visit our Benefits page.
Work / Life Programs
Your experience at Ģý goes beyond the workplace. As a temporary employee, you are encouraged to take advantage of our Work/Life programs that foster balance, growth, and connection. From wellness and recreation opportunities to campus events and professional development resources, these programs are designed to help you feel supported and engaged both on and off the job.
Leave Programs
Temporary employees at Ģý generally do not accrue paid leave in the same way as permanent employees. However, you may be eligible for specific types of leave depending on your role, funding source, or appointment length. For more details, check with the Office of Human Resources to understand what options may apply to your position.
Retirement Plans
While temporary employees are not eligible for state retirement programs, you do have the option to participate in supplemental retirement savings plans, such as the UNC System’s 403(b) or 457(b). These voluntary plans allow you to save for your future in a flexible way that works for your financial goals. If you would like to learn more about contributing to a supplemental plan, the Office of Human Resources can help you explore your options.
FAQs
A temporary employee is hired for a limited term, typically not exceeding eleven (11) consecutive months. Exceptions apply to students and retired employees under specific conditions. Students are exempt from the 12-month maximum limit. Retired employees may have temporary appointments for more than twelve (12) months if they sign a statement confirming they are not seeking permanent employment.
To apply for temporary employment with Ģý visit the
Departments must complete a Temporary Employment Authorization (TEA) form, approved by the Senior Staff Member and Budget Officer, before posting a temporary position. The form should be submitted to the Office of Human Resources.
Hourly Temporary Employees: Paid bi-weekly for hours worked during the preceding two weeks. Payday is every other Friday.
Flat-Rate Temporary Employees: Paid on the last working day of the month, except in December when the payday is earlier in the month.
Hourly employees must record their time using Web Time Entry (WTE) through OnePort. Hours should be entered daily for accuracy. A new WTE timesheet is created every two weeks, and the deadline for submission is midnight on the last day of the bi-weekly pay period. If deadlines are missed, a Late Timesheet Form must be completed and submitted to the Payroll Department.
Direct deposit enrollment is mandatory for all employees paid through Ģý’s payroll system however there are exception. Employees must enter their direct deposit information into Banner Self-Service or complete and submit a Direct Deposit Enrollment Form.
Temporary employees are generally not eligible for benefits such as health insurance, retirement plans, or paid leave. However, they may be eligible for certain supplemental pay or incentive payments depending on the funding source.
Temporary employees are not eligible for leave benefits like sick leave or vacation leave. Additionally, they are not eligible for Personal Observance Leave, which is reserved for permanent employees.
All temporary employees must complete a Form I-9 for employment eligibility verification. Original and unexpired documents from the list of Acceptable Documents must be presented to an authorized the Office of Human Resources staff member at the time of submitting the Form I-9.
Generally, temporary assignments are limited to eleven (11) consecutive months. Your corresponding supervisor must elect to renew your contract for another consecutive eleven (11) months.
Students and retired employees may have exceptions under specific conditions, such as students being exempt from the 12-month maximum limit.