Creating a New Position

Creating a new SHRA or EHRA employee position involves working with the Office of Human Resources Classification and Compensation area to define the role, get funding approval, and submitting a PARF (Position Acquisition Request Form), requiring a detailed job description and leadership sign-off before hiring can begin. Contact the Office of Human Resources Classification and Compensation area to discuss this need.

• For information on creating new Faculty positions, contact the Office of the Provost.
• For information on creating new Temporary positions, review the Manager Resources page.
• For Information on creating new Student positions, review the Manager Resources page.

Identify Need and Funding

What is the justification for creating a new position?ÌýDiscuss the business need with your leadership and secure a funding source.ÌýÌýÌý

Develop a Job Description

Create a detailed job description. Effective job descriptions describe the general nature of the work to be performed and include specific responsibilities and essential duties, as well as required and preferred education, qualifications, knowledge, skills, and abilities. A well-constructed job description provides a clear picture of the expectations for an employee or candidate.

Initiate a PARF and Supporting Documentation

Submission of a PARF (Position Acquisition Request Form) containing the necessary information and approvals is required to create new positions. This request should provide a clear outline of the business need for creating the new position and any additional information to support the request.

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In addition to the PARF, an updated job description and any supporting documentation that supports the request should be attached to the PARF and/or submitted to the Office of Human Resources Classification and Compensation area. New positions cannot be advertised until all necessary documentation is received and reviewed.

Approval and Final Processing

The PARF goes through various levels of approval and concludes with review/approval by the Position Review Committee (PRC) and the Chancellor. Once all approvals have been obtained the Hiring Manager will be notified by the Office of Human Resources that the request for the position has been approved and receive any necessary information on next steps.

Once all approvals are obtained there may still be final processing steps before a position can be advertised. The Office of Human Resources is committed to moving forward as quickly as possible, but we ask for your patience. When the new position is ready to be advertised the Office of Human Resources Employment Team will reach out next steps and assist with the hiring process.

Manager Resources

Priority of Position Requests

All requests submitted to the Office of Human Resources will be placed in the queue for processing and approval. The guidelines below will be used to determine how work is prioritized. This prioritization applies campus-wide, and priorities are continuously adjusted as new requests are received.

• Priority 1 – New/Existing Positions for Recruitment, Retention, Interim Increases, Grant Funded positions.
• Priority 2 – Reclassifications, Market Adjustments, Equity Adjustments, Conversions, Supervisor updates.
• Priority 3 – Working Title changes, FTE changes, Position Description Updates

Note: Certain times of the year result in the need for additional planning to ensure adequate time for processing and approval.

• Vacancies needing to be posted prior to the winter break should have all information submitted and approved by December 5th.
• Any reclassification or change request with a proposed effective date of January 1 should have all information submitted for review by November 15th.