Separations

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At Ä¢¹½´«Ã½, we hope your experience here adds value to your future endeavors. We recognize that transitioning out of theÌýUniversity is an important moment, and we want to provide guidance and resources to make the process as smooth and supportive as possible.

Offboarding describes the separation process when an employee leaves theÌýUniversity, whether through resignation, retirement, or termination. The employee, supervisor, and departmentÌýOHR representative all play key roles in the process. Guides are provided that include action items to be completed prior to the employee’s last day of work. Utilizing these toolsÌýas soon as notice is givenÌýwill ease the transition for both the employee and the department.

Department Offboarding Guide

We are committed to supporting employees during transitions. This guide helps departments and employees navigate the offboarding process, whether through resignation, retirement, or termination. Not every step applies to every situation.

  • Complete theÌýEmployee Separation FormÌýfor standard separations (resignation, termination).
    • Note: Retirements DO NOT use this online form,Ìýemployees follow the retirement planning instructions instead.
  • ³§³Ü²ú³¾¾±³ÙÌýwritten notice of departure to supervisor, usually at least 2 weeks notice (resignation or retirement).
  • Update personal info (address) before departure.
  • Return allÌýUniversity property (keys, equipment, library books, etc.).
  • Contact department parking to remove parking privileges.
  • Complete the Exit Survey:Ìýthis provides feedback toÌýthe Office of Human Resources.
  • Review benefits continuation, COBRA, retirement options, and leave payoutsÌýby reaching out to the Benefits Service CenterÌýatÌýPhone:Ìý(919) 445-1352ÌýorÌýEmail:Ìýbenefits@northcarolina.edu

  • Encourage/formally accept the separation.
  • Help coordinate return ofÌýUniversity property.
  • Ensure employees complete separation requirements.
  • Audit leave balances and finalize records.
  • Support benefits continuation discussions.

  • Vacation/bonus leave is paid out (subject to limits). ÌýÌý
  • Sick leave isÌýnot paid outÌýbut can be reinstated if returning to UNC/State employment within 5 years. ÌýÌý
  • Employees should notifyÌýthe Benefits Service CenterÌýabout retirement options well before last day. Ìý
  • Benefits Service CenterÌýatÌýPhone:Ìý(919)Ìý445-1352ÌýorÌýEmail:Ìýbenefits@northcarolina.eduÌý

Faculty Offboarding Guide

Faculty members who are planning to resign, retire, or otherwise separate from theÌýUniversity should initiate the process as early as possible. To ensure a smooth transition and to address benefits, payroll, and retirement considerations, faculty should contact Geralyn Coss, Academic Affairs Faculty Human Resources Specialist, atÌýgcoss@unca.eduÌýand the Benefits Service Center for guidance on the required steps and documentation. Early outreach helps ensure allÌýUniversity property is returned, access is properly managed, andÌýretirement or separationÌýbenefits are accurately processed.

Benefits Service CenterÌý

Separating/Retiring Employee Guide

Retirees follow separate instructions from standard separation. The Benefits Service Center provides guidance on retirement planning, payouts, and associated forms.

  • The University administers retirement programs (TSERS, ORP).
  • Retirement planning is typically initiated with benefits consultants months in advance of the intended retirement date to ensure timely processing.


Access to essential campus technology resources, including:

  • University email
  • Campus internet
  • Other IT services and support


Access to library resources, research support, and borrowing privileges.


Enjoy access to campus wellness facilities, including:

  • Gym and fitness center
  • Weight room
  • Pool

MembershipsÌý