Filling a Vacant Position
Filling a Vacant Position
For any proposed changes, contact the Office of Human Resources Classification and Compensation area to obtain guidance on classification, applicable salary, and market data.
Is the business need to fill the position exactly as it was prior to the vacancy, or do changes need to be made? If changes are needed, does it impact the classification or salary.
If changes are needed, update the job description accordingly. If you need a copy of the current job description, contact the Office of Human Resources Classification and Compensation area.
Submission of a PARF (Position Acquisition Request Form) containing the necessary information and approvals is required required to fill a vacant position. This request should provide a clear outline of the critical need to fill the vacancy and explanation of any changes if applicable.
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In addition to the PARF an updated job description and any supporting documentation that supports the request should be attached to the PARF and/or submitted to the Office of Human Resources Classification and Compensation area. If no changes are needed to the job description, state on the PARF that no changes are need to the current job description.
The PARF goes through various levels of approval and concludes with review/approval by the Position Review Committee (PRC) and the Chancellor. Once all approvals have been obtained the Hiring Manager will be notified by the Office of Human Resources that the request for the position has been approved and receive any necessary information on next steps.
Once all approvals are obtained there may still be final processing steps before a position can be advertised. The Office of Human Resources is committed to moving forward as quickly as possible, but we ask for your patience. When the position is ready to be advertised the Human Resources Employment Team will reach out next steps and assist with the hiring process.
Priority of Position Requests
All requests submitted to the Office of Human Resources will be placed in the queue for processing and approval. The guidelines below will be used to determine how work is prioritized. This prioritization applies campus-wide, and priorities are continuously adjusted as new requests are received.
- Priority 1 – New/Existing Positions for Recruitment, Retention, Interim Increases, Grant Funded positions.
- Priority 2 – Reclassifications, Market Adjustments, Equity Adjustments, Conversions, Supervisor updates.
- Priority 3 – Working Title changes, FTE changes, Position Description Updates
Note: Certain times of the year result in the need for additional planning to ensure adequate time for processing and approval.
- Vacancies needing to be posted prior to the winter break should have all information submitted and approved by December 5th.
- Any reclassification or change request with a proposed effective date of January 1 should have all information submitted for review by November 15th.